This article address the following frequently asked questions:

  1. What are the differences between internal and external learning programmes?
  2. What are the required actions to be coordinated by staff/HR/trainer with SDL for each learning?


For uniform guidance, please refer to the below definitions:

  • Internal learning programmes are trainings or learning events owned by IOM and is therefore organized by IOM  or by consultants (individuals or companies) contracted by IOM to develop/deliver the training.  
  • External learning programmes are trainings or learning events that are not owned by the Organization and are therefore not available within the Organization. Oftentimes, these are learning opportunities (events or online modules) organized and facilitated by external training providers, institutions, universities, agencies and others.
  • IOM-funded learning are trainings or learning events where the cost of participation are covered by IOM through the project (with donor approval), mission, region, department or SDL.
  • Self-funded learning are trainings or learning events where the costs will be covered by the individual staff member participating in the training.

 

Here’s what you have to do if you will be taking / organizing any learning event:

 

Learning programme

Person responsible

Actions required:

EXTERNAL     learning programmes

IOM staff member taking an external learning programme

BEFORE THE LEARNING EVENT:

 

Study leave grants IOM staff members paid leave up to a maximum of 10 days per calendar year to be used for participation to external learning programmes which are not available within the Organization.

For more information about study leave, you may refer to the Study Leave guidelines or view the FAQ articles in the HRM Support portal.

 

AFTER THE LEARNING EVENT:

  • For IOM-funded or self-funded learning: You are required to update your Wave Learn profile and upload a copy of your certificate to your Wave- Learn transcript. 

For details on how to do this, you may refer to this guide on How to Record External Learning.pdf    guide on how to register external trainings in I-Learn or watch this video tutorial.

 

For IOM-funded learning: You are required to share with SDL the impact of the learning 6 months from the training completion. You may access the form here.

 

INTERNAL learning programmes

 

IOM staff member taking an internal learning programme

BEFORE THE LEARNING EVENT:

Please ensure that the training that you will be participating in is reflected in your Wave-Learn transcripts[1]. Otherwise, please contact SDL and share the contact details of the training focal point

 

AFTER THE LEARNING EVENT:

Log-in to Wave-Learn and complete the training evaluation form that will be reflected in your pending tasks, and you will be able to obtain your certificate of completion.

 

Note: You DO NOT need to update your I-Learn profile and upload a copy of your certificate to your Wave-Learn transcript as this will be done for you automatically.

 

Since internal learning programmes are IOM-funded learning, you are required to share with SDL the impact of the learning 6 months from training completion. You may access the form here.

 

INTERNAL learning programmes

Trainer or the training focal point organizing an internal learning programme

BEFORE THE LEARNING EVENT:

Please inform SDL at least 2 weeks before the start date of the learning event and register the training and the participants in Wave-Learn by completing the online learning description card (LDC). Note: SDL will do the technical registration in Wave-Learn. You will only have to provide the relevant details of the training.

 

By doing this, the participation of IOM staff to your training will be added to their individual Wave-Learn transcripts1, and the system could help you:

  • Assign related courses to participants as pre/post-work;
  • Administer online pre/post-training tests;
  • Administer online evaluation form by the end of your training;
  • Automate the generation of certificates;
  • Run progress reports, pre/post-training assessment scores, consolidated evaluation report, and other types of reports.

 

 

DURING THE LEARNING EVENT:

Please monitor the attendance/participation of participants.

 

NOTE: An attendance report could be generated from the tool that you will be using for virtual delivery (i.e. MS Teams attendance list is automatically generated for the meeting host after the event, WebEx report could be generated in the portal by the meeting host, etc.).

 

 

AFTER THE LEARNING EVENT:

Submit to SDL the attendance list/actual list of participants who have completed the training in order to mark their attendance in Wave-Learn.

Upon marking of the attendance, the participants will receive a system-generated email with the instructions on how they can access the evaluation form and certificate within Wave-Learn.

 

 


[1] I-Learn transcript contains your learning records during your tenure in IOM.