Note: This FAQ article is intended for training owners, trainers, and/or training focal points who are in charge of monitoring the enrollments and completions to courses published in IOM-LMS, Wave Learn.


Pre-requisite

To begin, you must have the Instructor role in Wave Learn. If you do not have this role, please submit a request using this link.


Step-by-Step Instructions

You may refer to this video tutorial or follow the instructions below:


  1. Log in to Wave (https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/) 
  2. Navigate to the My Client Groups > Learning > Courses.
  3. From the list of courses, select the title of the course you wish to monitor.
  4. In the course details page, select Learners from the left pane.
  5. Adjust the available filters according to your needs and then click Search to display the relevant learners.

Note: to view records from inactive learners, tick the check box: “Include Terminated or Canceled Work Relationships”

  1. You can customize the columns that appear in your view by selecting View > Columns. It is recommended to include the following columns for comprehensive tracking:
    • Name: Displays the learner’s name.
    • Status: Shows the progress status for the course.
    • Person number: The unique identifier for each learner.
    • Assignment date: Indicates when the course was self-enrolled by the staff or assigned by their manager.
    • Completion date: Shows when the entire course was completed, including any required activities such as evaluations.
    • Actual effort: Displays the amount of time the learner spent completing the training.
  1. To generate a report, click on the “Export to Excel” button. The report will automatically download as an Excel file, allowing you to analyze enrollment and completion data offline.